There is a broad general description of what Administrative Assistants do, as well as multiple variations of the job title. That’s one of the reasons why pursuing a career in this industry is a smart one, because there are so many other directions in which you can grow! Read more about how we rank the best jobs. Court Reporter. A dental assistant is a valuable and respected member of the dental team and performs various duties in the dental field including: Executive Assistants do whatever it takes to get the job done. You’re trying to build up your resume, and the way you spend your time counts. Salary Information and Career Outlook for Administrative Assistants. These are time-based and can range from 10 – 75 hours or more. Administrative work can encompass a wide variety of duties. Sometimes administrative assistant job openings involve virtual administrative assistant jobs or even temporary administrative assistant jobs. Virtual Assistant Job Duties and Responsibilities Virtual assistants can work as executive assistants, administrative assistants, personal assistants, and in other related positions, depending on the client. However, many administrative assistant job descriptions do list an Associate’s degree as a must-have. Administrative Assistant Job Description. info@allegiancestaffing.com. Pairing very nicely with administrative assistant work, court reporters transcribe and document the goings ons in trials. Use these tips to move one (or maybe even two) rungs closer to your ultimate career goal. This support might include general office management, answering phones, speaking with clients, assisting an employer, clerical work (including maintaining records and entering data), or a variety of other tasks. When someone asks you to help with a new project, go ahead and give it a try. Training as a physician assistant can lead to a career in a clinic or a rural area, providing healthcare to those who need it. Administrative work can encompass a wide variety of duties. Administrative assistant careers can include recruiting or counseling positions as a professional advances in the field. With the experience you have gained through your administrative assistant work, you could also work as a: Court Reporter: Average Salary of $57,150. Specific job duties vary by experience, job title, and specialty. Duties. Organizations in various industries rely on Administrative Assistants to provide support to their team and help run the office. Salaries for administrative assistants vary depending on the level of education and relevant work experience as well as an employer’s industry, company size and geographical location. Executive secretaries are generally considered the highest level of administrative support personnel, people who provide exclusive assistance to one or just a few top-level officials in a company. Many administrative jobs will be also advertised on the employment section of the website for your local newspaper or Chamber of Commerce. They may go by other related names, such as … According to the U.S. Bureau of Labor Statistics , the number of administrative assistant jobs … Do a Google search for job openings with keywords like administrative assistant, marketing assistant, editorial assistant, medical secretary, legal secretary, and office assistant to generate job listings. Since Administrative Assistants do a little bit of everything, they have plenty of opportunities to build a range of skills and explore a wide range of interests. Many companies resort to temporary staffing companies especially when the economic times are not stable. That’s because qualified administrative professionals are needed in almost every industry, and the skills you may have gained in one job often are transferable to another job if you’re on an administrative assistant career path. Provide administrative support to staff and wealth management coordination. Take a moment to really consider what you want to do. It’s a high-paying administrative job because advanced technical abilities and outstanding communication skills are essential, especially in industries such as financial services and hospitality. If you’re an administrative assistant who’s looking to explore other careers, consider one of the following options. They also may negotiate with vendors, buy supplies, manage stockrooms or corporate libraries, and get data from various sources. Contributing articles to wiseGEEK is just one of Karyn’s many professional endeavors. Administrative assistants and secretaries spend much time using office productivity programs including Microsoft Word , Microsoft Excel , and other programs in the Microsoft Office suite. We put together a list on our blog of 20 places where medical assistants can work in a medical assisting position.. Looking back on it now, I think these types of administrative jobs can often be disregarded by new grads, unless you’re directly on this track. This generally includes answering phones, taking memos and maintaining files. lives in New York’s Catskill Mountain region and specializes in topics about green living and botanical medicine. Do a Google search for job openings with keywords like administrative assistant, marketing assistant, editorial assistant, medical secretary, legal secretary, and office assistant to generate job listings. You’ll coordinate their appointments, make travel arrangements, create expense reports, take messages and send emails for them. Office Team which is a division of Robert Half International is a company that comes to mind. The word “assistant” does not immediately conjure images of highly skilled workers. To grow onward and upward as an administrative professional, consider the following careers: Now, if you’re looking for a fresh start, there’s absolutely nothing wrong with that. In addition, they also have to greet guests at the front desk and maybe offer them a beverage while they wait. Learn about a little known plugin that tells you if you're getting the best price on Amazon. Many agencies can help a candidate with their administrative assistant job openings. Secretaries and administrative assistants typically do the following: Answer telephones and take messages or transfer calls physicians or other medical assistants may teach a new assistant medical terminology, the names of the instruments, how to do daily tasks, how to interact with patients and other tasks that help keep an office running smoothly. Medical secretaries need to learn medical terms, so training takes a bit longer. Administrative assistant careers can include recruiting or counseling positions as a professional advances in the field. Secretaries and administrative assistants perform routine clerical and administrative duties. It can take a few weeks to a few months to learn the ropes. Executive secretary will need a few years of previous administrative employment prior to being eligible to work on this higher level. As the title implies, the primary duties of administrative assistants are largely related to the administration side of the company or organization with the goal of assisting senior and executive level staff. The basic duties of running an office smoothly remain the same, but these positions also involve skills specific to the industry, such as data analysis, recording patient histories, or drafting legal documents. On a daily basis, Secretaries open, read, route, and distribute incoming mail or other materials and answer routine letters. Administrative assistants perform various clerical duties in a company depending on the specific position and employer. The roles of executive secretaries and administrative assistants have considerable overlap, and the differences in the roles can vary by organization. More Information, Including Links to O*NET Learn more about secretaries and administrative assistants by visiting additional resources, including O*NET, a source on key characteristics of workers and occupations. A common role for recent graduates is that of administrative assistant, a position with a job description that usually doesn't do it justice. What Do Administrative Assistants Do? According to the U.S. Bureau of Labor Statistics (BLS), the number of administrative assistant jobs … 281-355-9924 fax Where Can Administrative Medical Assistants Work?. Having a degree in administrative management gives job candidates a competitive edge over other applicants. Administrative workers are those who provide support to a company. T raining Medical assistants who do not have postsecondary education certificates learn their skills through on-the-job training. At times, a high school diploma is enough. Administrative careers are clerical jobs, ones worked essentially behind the scenes to assist other positions by taking care of common, routine tasks. Rankings. An administrative background can really set you up for a successful transition to becoming a court reporter, which can be a fulfilling and lucrative option. Administrative Assistant Skills for the Workplace. Administrative assistants may also be in charge of sending and receiving … You’re in a flexible situation, so you may as well make your move now. Wondering what other jobs can medical assistants do? Your email address will not be published. They also have to confirm who they are there to see and make sure that they check with the person that they have an appointment with to let them know that a party is waiting for them. They can also assist in determining which skill sets need honing when striking out on a search for administrative assistant jobs. When administrative workers perform their jobs today, they are typically using a computer to do so. Crispety- Clerical administrative assistant jobs may involve ordering office supplies and handling payroll. You are uniquely equipped to handle projects that are important to the CEO, but may not require a full-time hire (yet). Starting as an administrative assistant is a common way that many have found their path to a fruitful career, and there are a lot of positions open that do not require a college degree. Temporary jobs on the other hand are jobs that are only for a short duration but they can often lead to full time permanent employment if the job performance was exceptional. When you’re an administrative assistant, you manage someone else’s (typically a business executive’s) day. In college we’ve spent four or more years immersed in the dream of our futures, often working in our industry through internships or other … Administrative professionals—and in particular Executive Assistants—are the gatekeepers of an organization. Many administrative assistants get their training directly on the job. What does a Legal Administrative Assistant do? Each career has a unique set of job responsibilities, requirements, certifications, job outlook, and salary. © 2021 Allegiance Staffing. An administrative background can really set you up for a successful transition to becoming a court reporter, which can be a fulfilling and lucrative option. These companies feel that they can let go of these contractors whenever they want and they do not have to have the commitment of a permanent employee. In addition, there may be a specific administrative assistant that may be in charge of handling all travel arrangements for the executives. More Information, Including Links to O*NET Learn more about secretaries and administrative assistants by visiting additional resources, including O*NET, a source on key characteristics of workers and occupations. also a magazine writer and columnist, mainly for health-related publications, as well as the author of four books. They offer temporary administrative assistant jobs as well as temp to hire positions. Provide administrative support to the professional tax advisors as needed. Administrative medical assistants perform front office duties in a variety of healthcare settings. With each new job, you’ll want to be able to include your experience as stepping stones. Medical assistants are caregivers who support doctors or healthcare professionals mainly in clinics or medical offices. To be an Administrative Assistant is not to be the stereotypical secretary that Mad Men portrays. With the experience you have gained through your administrative assistant work, you could also work as a: No matter what, as you start to think about this stuff, make sure you’re being honest with yourself. Additional administrative assistant positions that require specialization exist in real estate, insurance, research and development, government, educational, and many more markets. That was my inclination. However, those hoping to land such a position can do a number of things to prepare. Administrative workers are those who provide support to a company. In most cases, the executive secretary focuses on more administrative duties in service to a specific, small group of managers or executives, such as meeting scheduling, travel planning, handling written communications and even bookkeeping. Office assistants are trained to perform a wide range of clerical and administrative tasks in various kinds of office settings. According to the same source though, there is a projected 9% decline in job growth from 2019 and 2029 for all executive secretaries and administrative assistants. Knowing the questions to expect during an Administrative Assistant interview can help you prepare your answers and help you stand out as a strong candidate during the interview. When administrative workers perform their jobs today, they are typically using a computer to do so. Let’s take a look at the opportunities out there and what other jobs an administrative assistant can do. It can take a few weeks to a few months to learn the ropes. Medical assistants are key support staff for physicians and other health-care professionals. “Administrative Assistant” used to be synonymous with things like scheduling, bookkeeping, and arranging travel. What Can a Medical Assistant Do? Administrative assistants use a computer to create spreadsheets, compose messages, manage databases, and whip up presentations, reports, and documents. Responsibilities may include filing paperwork, scheduling appointments, data entry, answering the phone, greeting visitors, and generally providing support to other people in the office. Karyn They can also assist in determining which skill sets need honing when striking out on a search for administrative assistant jobs. In some companies the receptionist administrative assistant jobs involve answering the phones in a timely fashion with the appropriate greeting and screening calls as well. However, administrative assistants are generally expected to be equally proficient in using a variety of computer software and database systems, as well as demonstrating exceptional communication and project management skills. These are all good jobs, all of them either utilizing some skill that a … Executive secretaries may be known as administrative assistants in some companies. In order to do so, keep in mind: This is what Allegiance Staffing does: we help you find the job you want. When you go through virtual assistant companies, you don’t pay for individual virtual assistant jobs, you usually buy packages. If t… Beyond traditional medical assisting jobs, however, there are a variety of career options available to you once you’ve earned your diploma. A dental assistant career is a great option to explore; it can be fast-paced, challenging and fun. However, administrative assistants can find the most employment opportunities in private corporations, legal firms, hospitals or other medical facilities, schools, and government agencies. Many MAs, however, complete formal education programs. Assistant administrative jobs vary from company to company. Office assistant is a vague term that can describe many different types of jobs worked in an office. Whether there are jobs you haven’t realized you are eligible for, or you’re craving something new, we can give you guidance. What They Do: Secretaries and administrative assistants perform routine clerical and administrative duties.. Work Environment: Although secretaries and administrative assistants work in nearly every industry, many are employed in schools, hospitals, and government, legal, and medical offices.Most work full time. 5726 Root Road Executive secretary will need a few years of previous administrative employment prior to being eligible to work on this higher level. PayScale.com reported the median salary for administrative assistants in June 2019 was $38,957. What Are the Best Tips for Handling Administrative Assistant Duties? Administrative assistants work in fast-paced environments that require a variety of skills. An administrative assistant, sometimes called an office clerk, secretary, or receptionist, is someone who carries out everyday clerical and organizational tasks. Required fields are marked *, CORPORATE LOCATION This support might include general office management, answering phones, speaking with clients, assisting an employer, clerical work (including maintaining records and entering data), or a variety of other tasks. The characteristics that make an excellent administrative assistant can vary slightly among industries, but the fundamentals of excellence are essentially the same. What Dental Assistants Do. They assist with administrative and clinical duties like taking a patient's history and personal information, scheduling appointments, answering the phone or even checking a … If you are looking for more responsibility in your current position, make sure you don’t jump the gun. Administrative assistants and secretaries spend much time using office productivity programs including Microsoft Word , Microsoft Excel , and other programs in the Microsoft Office suite. Office assistant is a vague term that can describe many different types of jobs worked in an office. Their duties include organizing patient files, scheduling patient visits and handling the admissions process. A stellar Administrative Assistant can be a company’s secret weapon. Many administrative assistant jobs require knowledge and skill relevant to a specialized field. All Rights Reserved. They may also be required to inventory and reorder office supplies, keep accounting records, and other mundane chores necessary for basic office management. If you’re an administrative assistant who’s looking to explore other careers, consider one of the following options. While these functions are still an important part of the job, these days admins are tasked with a … Wikibuy Review: A Free Tool That Saves You Time and Money, 15 Creative Ways to Save Money That Actually Work, Receptionist Administrative Assistant Jobs. Many administrative assistants are full-time employees, though some may work part-time and as temporary employees. What Other Jobs Can Medical Assistants Do? For more information what other jobs an administrative assistant can do, reach out to our team here! They organize files, prepare documents, schedule appointments, and support other staff. Administrative assistants may help their supervisors communicate with employees throughout the company and with customers, vendors and others. Administrative assistants perform a wide range of secretarial duties to facilitate the flow of organization and productivity in a professional or business-oriented environment, usually in an office setting. Excellent administrative assistants are people who are continually assessing and upgrading their skills, whether or … Even though they may not work in … Medical administrative assistants may work at physicians' offices, hospitals, outpatient care centers, insurance companies and an assortment of other facilities. You’ll have a ton of flexibility and have support along the way to make the most of your demands. Most administrative assistant duties revolve around managing and distributing information within an office. And good news for you, we specialize in admin assistant positions! Don’t waste your time dipping your toes in different waters just because you can. Administrative Assistants and Secretaries: Secretaries and administrative assistants pe… Going Places Making travel arrangements is usually a task assigned to the administrative assistant. With a medical assistant diploma, you gain the knowledge and skills to assist physicians, conduct lab work, suture wounds, take vital signs, and interpret results. Still, most administrative assistant jobs do involve a certain degree of tasks that are clerical in nature, such as answering telephones, setting appointments, typing correspondence, filing, etc. It really comes down to your skill set and the direction you want to keep moving toward. Many are employed by legal and medical offices, government agencies, schools, hospitals, and private enterprises. Executive Assistants are in a unique position where they have the privilege of learning from and interacting daily with the top Executives in the organization. Administrative assistants organize files, draft messages, schedule appointments and help out other staff. These companies can send you on multiple interviews increasing your chances of landing a job. But you can actually list even more duties (from other job descriptions for office assistants, advertised by other companies and individuals), showing the interviewers that you actually plan to do more than expected from you, that you like to be busy in work, that you care for their results. Administrative Assistants rank #27 in Best Business Jobs. Jobs are ranked according to their ability to offer an elusive mix of factors. There is a broad general description of what Administrative Assistants do, as well as multiple variations of the job title. Tell stories. This little known plugin reveals the answer. Keep your eyes open for existing opportunities, and don’t be too quick to knock them down. Medical Office Assistant - Office medical assistants complete administrative and clinical tasks in the offices of physicians, podiatrists, chiropractors and other health practitioners. Technically, administrative assistants don’t have to have a specific kind of education, training, or certification. They work alongside doctors, nurses and other workers found in medical settings. However, there are professional certifications available for administrative assistant jobs, at least in the U.S. For example, the International Association of Administrative Professionals offers the designation of Certified Administrative Professional (CAP). Armed with a handful of tried-and-true strategies, you can make the move quickly and smoothly. Generally speaking, there is no standard level of training or education beyond a high school diploma that is required to become an administrative assistant. What is an Executive Administrative Assistant. Other organizations provide training and certification relevant to certain professions, such as the Accredited Legal Secretary (ALS) and Professional Legal Secretary (PLS) certifications offered by the National Association of Legal Secretaries. Excel in the responsibilities you have now so your boss is aware that it’s time for you to take on more. Still, most administrative assistant jobs do involve a certain degree of tasks that are clerical in nature, such as answering telephones, setting appointments, typing correspondence, filing, etc. Amazon Doesn't Want You to Know About This Plugin. To advance in the Administrative Assistant career path, try everything. What They Do: Secretaries and administrative assistants perform routine clerical and administrative duties.. Work Environment: Although secretaries and administrative assistants work in nearly every industry, many are employed in schools, hospitals, and government, legal, and medical offices.Most work full time. An administrative assistant may be responsible for scheduling. They work primarily doing information management, preparing reports for distribution and other related tasks. If you know someone who can give you advice or a good connection, take it. No matter what the title is, all administrative occupations have similar responsibilities such as answering phones, arranging meetings and scheduling appointments, maintaining files and databases and handling correspondence. Your email address will not be published. Holding nearly four million jobs in the United States, administrative assistants can be handling an office’s administrative activities in nearly every industry of the economy. Spring Texas, 77389, 281-355-9222 office As a result, administrative employees typically have good software competency skills. Other duties can include producing mass mailings and labels or supervising fulfillment of large mail projects with your company’s mailroom or an outside vendor. That was my inclination. Administrative assistants develop a useful set of tools in their jobs that can be helpful in a variety of other jobs as well. For instance, some administrative assistants perform double duty as executive secretaries, medical secretaries, or legal assistants. Not so today. Let us help you take a look at the different paths available to you. A: Administrative assistants perform various clerical duties in a company depending on the specific position and employer. A job in administration can provide the ultimate in career versatility. T raining Medical assistants who do not have postsecondary education certificates learn their skills through on-the-job training. They may be certified but are not required to be licensed, and can be trained on the job. They may be trained only in administrative or front-office tasks, in clinical or back-office tasks, or in both. Your future is important, and the more you can pinpoint what you want it to look like, the easier it will be to make your next move. physicians or other medical assistants may teach a new assistant medical terminology, the names of the instruments, how to do daily tasks, how to interact with patients and other tasks that help keep an office running smoothly. This ensures that the company saves money by having one person spend time in finding the most cost effective travel rates. What are the Different Marketing Assistant Jobs? Here’s a quick look at the top ten most common jobs for former executive … She is Physician assistants may work in hospitals in specialized areas like surgery, emergency medicine, dermatology, or oncology with additional training. Tasks may be any combination of the following: Calendar and schedule management; Travel arrangements; File and document organization However, most administrative assistant jobs require skills and a level of professionalism that extend well beyond the typical role of secretaries. As a result, administrative employees typically have good software competency skills.